Download the Printable Vendor Registration Form
General Information for Vendors/Dealers
Dealers/Vendors registration is half normal registration, because we know that you can’t get to our wonderful workshops, and it’s frustrating. We hope this half price will allow you to bring an assistant so you can trade off and at least get to some of them.
We are offering the option of selling from the Vendors Rooms or Dealers Row. There are two Vendors rooms of 8 tables each, one on each floor. Let us know if you want to be in the same room with another vendor.
Dealers row There is a single $25 fee for selling from your room. When you reserve your room be sure to tell the hotel you are a dealer with CTCW so all the dealers will be clustered around the hospitality suite on the 7th floor. You’ll have to pay for your room at the usual (con rate $95) rate, plus the half price registration. Sadly the UMass Hotel doesn’t offer removing furniture to make space, but you can display as much as you can fit in a room.
The Vendors room is now full. They were $100 per table for the first table, and $75 each for additional tables (plus the discounted registration for you and your helpers). Each table is 6 feet long and comes with 2 chairs. There is no discount if you bring your own table. The space with the table is apx. 8×8 feet, and you may bring displays to use that space, but there is no wall display. Your vertical displays must be free standing.
Our hospitality friend is committed to caring for the vendors and speakers and sends food to you at your table, and our merchant liaison will help with other problems like watching your space if you present or need to visit the necessary. Please let us know about requirements for electricity, if you want to be on the window side, privacy, or unusual displays.The hotel wants a picture, diagram or clear description of your display.
The Vendors rooms will stay open as long as the vendors want to stay up and open. You may cover your goods and leave earlier if you like. Workshops end at 11 and start at 9, after that we’ll lock up the room. If you are in a Dealers Row room, of course you can make your own hours.
Reservations / Payment / Refunds / Contact
To reserve table space, you must contact our Vendor Coordinator to confirm availability. The only reservation is a paid reservation! All checks must be made out to “Changing Times-Changing Worlds”. We welcome vendors who also want to do workshops, (please read the page for presenters), if you are a vendor with an assistant, the $10 per class can be applied to your assistant’s reg as well as yours.
Refunds will be made in full up to September 1, 2011; in half from then to October 15, and from October 16 on, there will be no refunds unless you have a dire emergency and we have a waiting list.
If you have any questions, please feel free to contact Tchipakkan Tchipakkan@tds.net
Cross Sales
There may be several vendors selling similar product to what you carry. We’ll try our best to keep a variety in terms of what the vendors sell. This is why it’s so important to fill out the application clearly and completely in terms of what product you will bring. However, we cannot promise or guarantee that you will be the only vendor selling a certain product. Let us know if you’d like to be near another vendor you know is coming- we may have less control about this with Vendors row.
If there’s anything else we can help you with, before or during the con, please let us know at tchipakkan@tds.net .